Hello you wonderful Coordinator, you!
Thank you for making 2024 such a memorable and extraordinary year! Your hard work, tenacity, patience, brilliance, joy, time, and talent have truly made a difference, and I’m so grateful for all you’ve shared with us.
I’m so excited for an incredible 202Thrive (2025) with my favorite creatives! Thank you for letting me be in your front row—it’s been an honor.
I’ll be back in the office on January 2nd and looking forward to catching up with y’all then! Let’s make next year the best one yet.
You are fiercely celebrated, deeply appreciated, and so very loved.
- Per Bart: Ensure there are always at least three upcoming Chapter Events listed on your Chapter page at all times.
- Missing event listings result in numerous inquiries from eager attendees seeking details. Please keep events updated and visible to help us provide the best support.
- Missing event listings result in numerous inquiries from eager attendees seeking details. Please keep events updated and visible to help us provide the best support.
- Reference the Coordinator Role Account - Training Video for New Site video whenever you need guidance on navigating or updating your Chapter Page.
- Coordinator Membership Renewal: I will renew your complimentary annual membership as a Coordinator.
- If you receive an email about your membership expiring, you can ignore it. ;)
- As a reminder Coordinator memberships are from January 1 – January 1 of the following year.
- Upcoming NSAI Membership Promotion
At the beginning of the year (likely January 7th) NSAI, will be offering one free month of the month-to-month subscription membership to anyone with an expired account in our system.
The goal is to give former members time to explore our new site, re-discover our benefits and services, and rejoin our community long-term!- Expect an increase in affiliates and attendance at Chapter events!
- Hence the importance in ensuring your Chapter Page is up-to-date with all upcoming events.
- With more eyes on the Event Calendar, we want to highlight how fun and engaging our Chapters are, making it easy for newcomers to join and participate.
- Expect an increase in affiliates and attendance at Chapter events!
- Save the Date – Coordinator Petite Retreat 🐓
- We’re excited to announce the Coordinator Petite Retreat, happening during Tin Pan South week! We hope to see you there!
- Date: Wednesday, March 26th
- Location: 3rd and Lindsley
- Time: Tentatively 12:00 PM to 4:00 PM (details to come closer to the event).
- We’re excited to announce the Coordinator Petite Retreat, happening during Tin Pan South week! We hope to see you there!
- Tin Pan South Songwriting Seminar
- Dates: March 24th & 25th
- Registration: On Sale Now!
- Use the Coordinator Discount Code – COORD25SAVINGS to receive an additional $149 off, on top of the $100 member discount.
- Use the Coordinator Discount Code – COORD25SAVINGS to receive an additional $149 off, on top of the $100 member discount.
- Coordinator Central Updates
- Coordinator Central is your go-to hub for Coordinator resources. Check it often and treat it as your "home plate" for information and tools.
- Exciting Updates Coming Soon:
- Updated lesson plans for 2025.
- Additional training resources to support your role.
- New templates and guidelines for engagement activities to boost Chapter participation.
- Note: Coordinator Central is a work in progress, so stay tuned as it evolves.
- Updated lesson plans for 2025.
- 2025 Coordinator Only Open Zooms
- Held every 3rd Tuesday of the Month at 2 PM Central.
- Zoom Link: https://us06web.zoom.us/j/82648727842?pwd=NBaDwGd9U28FO2TaccrbbTAXJxU1d1.1
- Save the Dates:
- January 21st
- February 18th
- March 18th
- April 15th
- May 20th
- June 17th
- July 15th
- August 19th
- September 16th
- October 21st
- November 18th
- December 16th
The following points are mentioned in the training video, but I’ve also outlined them below to ensure you don’t miss them:
Important notes and reminders:
- Only active NSAI members may play songs at Chapter meetings. Non-members are welcome to attend two meetings as a guest, but they cannot participate in song sharing until they are an NSAI member.
- Your Chapter Song Submission and Consent link, as well as your Chapter’s assigned Zoom link, canNOT be posted publicly on your Chapter Page
- You can include these links when messaging members directly, so they have everything needed to attend upcoming Chapter meetings.
- Chapter Page Updates + Deadline: All Chapter Pages should be fully updated, displaying correct information and have upcoming meetings/events posted. It is the Coordinators responsibility to input their Chapters individual upcoming Chapter Events and you must ensure there are always THREE upcoming Chapter Events posted on your Chapter page at all times. (Please refer to the video for further details.)
LESSON PLANS
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January: Setting Goals & Yourself up for Success in 202Thrive!!!
January: Setting Goals & Yourself up for Success in 202Thrive!!!
Overview: Learn how to set specific, achievable, meaningful songwriting goals for the year.
Chapter Engagement Activity: Encourage Chapter Members to go around and share their goal(s) for the year. No dream is too big or too small, and every goal should be met with respect. Once goals have been shared, ask attendees to reflect on a word that captures everything they hope to achieve. This word can then serve as a dedicated focal point and reminder throughout the year of the goals they have set.
Personal Prompt: Using the SMART Goal Guide, write down your goals for 2025 and the detailed steps needed to achieve them. Don’t feel the need to rush, take some time and be intentional with them. Once you’ve completed it, share it with someone you feel could provide helpful feedback and insight.
NSAI Resources: Book a mentor session and discuss the goals you have in mind with an NSAI mentor of your choice! Each session lasts 45 minutes and you may send in up to three songs to review with a mentor for each session. Mentors are currently available to meet via Zoom or phone call and to find out more, click HERE.
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January: Setting Goals & Yourself up for Success in 202Thrive!!!
As Coordinators and songwriters, you’ve heard me say the following things on repeat for almost the last three years:
- Thoughts become things.
- Noone can help you if they don’t hear you.
- Dreams don’t work unless you do.
I am a big dreamer, and with that comes an emotional roller coaster of highs and lows, triumphs and heartbreaks, gut punches and celebration.
As creatives, this roller coaster naturally shapes an ecosystem that builds our resilience and enhances our craft or can lead us to detours and derailments.
As we hit the twists and turns that make us feel a certain way, we can use those thoughts and experiences as fuel to pour into the music we make and keep going, or we can let them deter or stifle what we set out to accomplish. It's up to you how you choose to navigate it.
Thoughts become things.
The way we choose to think has a significant impact on our actions and shapes our reality. As many self-help speakers, influencers, and books have stated throughout history, the energy we focus on is what we attract.
This concept is especially important when it comes to pursuing our dreams. If we genuinely believe in our dreams and want to achieve them, we must think positively about them and create a path that aligns with our desired end goal.
Noone can help you if they don’t hear you.
If you have goals and ambitions and don't write them down, share them with people you care about, or speak them out loud, how can opportunities be created, let alone align to help you achieve them?!
I've said it many times to you all – "I can't help you if I don't hear you." I can't connect you with co-writers or introduce you to people I think you would collaborate well with if I haven't heard the music you write or what you want to achieve. If you keep it to yourself, its journey starts and ends there.
The same goes for every goal. Could you make it happen if you kept it to yourself? Yeah, but sharing it with your trusted peers gives you instant support, and then, it's all of yours to carry. It's also something they'll keep in mind and could spark a connection or idea that gets you that much closer to your vision.
Dreams don’t work unless you do.
Do I love a good, lazy, trash tv binge day, to relax from time to time?! Yes. Am I doing it while sincerely hoping that Taylor Sheridan is going to knock on my door and be like “HEY! WE NEED MORE SONGS FOR MY NEXT SERIES.” No.
If you want things to happen you have to put them in motion, make actual steps towards what it takes to see them through. Take action. Do the work. Be strategic and prioritize your creative endeavors as valid visions and make them happen.
If you have expectations, make sure that you're holding up you're end of the deal and not relying on anyone else to do it for you. Noone should be working harder for you than you to make your dreams a reality.
Pro-active > Reactive.
Dedicate a word for the year!
We're songwriters. Words are our thing. With your goals in mind, pick a word to be your home plate this year, that will remind you and center you back to the bigger picture. Write it somewhere where you can see it every day, check in with yourself, and ask, "What can I do/what have I done today to get me closer to the goals I set for myself."
Some of the places you can place your word as a daily reminder:
- Bathroom mirror
- Phone Lock Screen
- Make a bracelet with the word
- Guitar case
- Fridge
- Post it on a computer Keypad
- Whatever place you choose, let it remind you to care for your creative self.
- Be kind to it and to you. ;)
Y’all know I love a good flow chart and worksheet because it takes broad and big concepts and helps to break them down to a molecular and attainable level. You’ll see the SMART Goal worksheet attached. I feel like this is very helpful in creating a running start towards mapping out a plan for your dreams and from this, we will be able to further expand and dive in on the additional tools needed to further empower you along the way.
I believe in you and your dreams and I look forward to a very exciting 2025… I mean, 202Thrive.
Let’s do this.
-Amanda
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February: Songwriting Foundations: Key Elements of a Great Song
February: Songwriting Foundations: Key Elements of a Great Song
Overview: Explore the core elements of melody, lyrics, structure, and rhythm.
Chapter Engagement Activity: “Dissect a Hit Song” analyzing its structure and elements.
Worksheet Guide: Listed below
Personal Prompt: Take a song that you’ve written and dissect it, just as you did with the hit song you dissected. Once you put it back together, is it the same as when you started, or did you decide to rearrange or make changes given new insight?
NSAI Resources: Explore our Videos & Education tab on the website, where you’ll find an extensive Content Library filled with educational (and entertaining) videos! These resources cover hundreds of topics related to songwriting and the music industry. From Creating Home Studio Demos with Clay Leap to Becoming a Pro Songwriter ft. Bart Herbison & Jenn Schott and so much more in between!
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February: Songwriting Foundations: Key Elements of a Great Song
Songs are typically written using three foundational elements: melody, lyrics, and structure. Understanding these components and how they work together can help you create and elevate your songs to be more intentional and memorable to the listener.
When it comes to the Songwriters that write the songs, they can generally be categorized into a few distinct groups based on their beliefs about what makes a good song.
These groups include:
- The Technicians: Writers who take a highly structured and technical approach to the creative process, believing that strong rules and guidelines are essential for effective songwriting.
- The Free Spirits: Writers who embrace a free-flowing, stream-of-consciousness style, allowing creativity to guide them organically without strict adherence to rules.
- The Traditionalists: Writers who value structure and tend to follow conventional rhyming schemes and "fill-in-the-blank" formulas to shape their songs.
- The Hybrids: Writers who blend elements from all approaches, using both technical and whimsical methods, adhering to traditional rules while breaking them when inspiration strikes.
This diversity in approach highlights the unique ways songwriters bring their visions to life.
No matter which songwriter style you happen to identify with, when it comes to the key elements and components of a “hit song,” there are a myriad of thoughts, variations, and strategies to be explored, analyzed and applied creatively.
Do all hit songs abide by the same technique? No. Do many of them have certain things in common? Yes. What are those things? What makes a hit song a hit song?
Let’s dissect a few wildly different songs and see what answers we find!
Using the provided “Songwriting Foundations: Dissecting Key Elements of a Song Guide” below, pick three hit songs from different genres, discuss and dissect them with the group.
Songwriting Foundations: Dissecting Key Elements of a Song Guide
Melody - The melody is the musical backbone of your song, capturing the listener's attention and emotion.
- Thoughts to explore:
- Does the melody compliment the emotion of the song?
- Is the chorus melody different enough from the verse melody?
- What part of the melody do you find to be the catchiest?
Lyrics - Lyrics convey the story or message of your song, connecting with listeners on an emotional level.
- Thoughts to explore:
- What intent do the lyrics have? – To cause emotion, to tell a story?
- Are there words you could take out to create space?
- Are there words you could switch up or add to create hookier alliteration?
Structure - The structure organizes your song and guides the listener through its journey. Common structures include:
- Alternate rhyme: It is also known as ABAB rhyme scheme, it rhymes as “ABAB CDCD EFEF GHGH.”
- Ballade: It contains three stanzas with the rhyme scheme of “ABABBCBC” followed by “BCBC.”
- Monorhyme: It is a poem in which every line uses the same rhyme scheme.
- Couplet: It contains two-line stanzas with the “AA” rhyme scheme, which often appears as “AA BB CC and DD…”
- Triplet: It often repeats like a couplet, uses rhyme scheme of “AAA.”
- Enclosed rhyme: It uses rhyme scheme of “ABBA”
- Thoughts to explore:
- What rhyming structure does the song follow?
- Are you using soft rhymes or hard rhymes?
- Does the verse cadence differ from the chorus?
- If there’s a bridge, does it add value to the song?
Example:
Country Genre: "The House That Built Me" performed by Miranda Lambert (written by Tom Douglas & Allen Shamblin)
- Melody: Simple yet emotional, highlighting the storytelling aspect from a deeply personal perspective.
- Lyrics: Specific with vivid imagery, while also being relatable to the listener.
- Structure: Traditional country storytelling structure with clear verses and a heartfelt chorus with a free form bridge.
- The verses tend to follow the ABCB rhyming pattern.
“I know they say you can't go home again (A)
I just had to come back one last time (B)
Ma'am, I know you don't know me from Adam (C)
But these handprints on the front steps are mine” (B)
RESOURCES & FORMS
HOW-TOs
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HOW TO CHECK SONG CONSENT & SUBMISSION FORM RESULTS
Each Chapter has a specific Song Submission link that they provide Chapter members with, in advance of the monthly meetings.
Members will click the Song Submission link, enter their info, sign consent and upload their mp3 and lyrics.
We require each Chapter to use their specific link anytime a song is played during a meeting for privacy and legal reasons.
Please see the instructions below:
• Click the song submission link
• Click the “Results” Tab
• Then you will be able to see all songs that have been submitted, along with the writers info, lyrics, etc. -
HOW TO CLAIM HOST FOR ONLINE ZOOM MEETINGS
Log in to Zoom using your personal Zoom account login and password.
1. Select the assigned Zoom link for your monthly Chapter meetings
2. Once the meeting link has opened, select Participants
3. A tab will open to display participants. On the bottom righthand corner of that tab you will see an option to Claim Host.
4. Select Claim Host
5. A window will open up and ask for a 4 - 10 digit number (this is the Host Code)
6. Please type in the Host Code given to you by the Chapter Director to Claim Host
Voila! You're all set!
- HOW TO HOST A HYBRID MEETING
HOW-TOs
TEMPLATES & EXAMPLES
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EXAMPLE MEETING AGENDA
Opening
- Greet all attendees.
- Designate co-coordinator to take attendance using the link provided:
- https://www.nashvillesongwriters.com/form/chapter-monthly-attendance-repor
- For in-person meetings: Provide a laptop or iPad at the entrance for members to sign in as they arrive. Alternatively, Coordinators can manage the device and sign members in upon entry.
- For online meetings: Designated Coordinator will send the following template via the chat:
Hello Songwriters! Thank you for joining us online. Please direct message Designated Coordinator Name the following info for attendance:
· First and last name
· Email
· Are you a member or guest
· Guests need to include phone number
Note - The results from this form will be used to track monthly attendance for each Chapter.
Meeting Content
- Review lesson plan
- Announce any upcoming NSAI event.
Open up to Song share and Feedback.
Closing
- Take group photo.
- Remind them of next meeting.
Submit Chapter attendance & Close Meeting.
Post meeting
- Submit photo and high note to coordinator blog!
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DATE OF CREATION TEMPLATE
“Song Title”
Song Writer, PRO – Publishing Co.
Song Writer, PRO – Publishing Co.
Date of Creation: 1/10/23
Verse
Lyrics to the first verse here
Lyrics to the first verse here
Lyrics to the first verse here
Lyrics to the first verse here
Chorus
Chorus goes here
Chorus goes here
Chorus goes here
Verse
Lyrics to second verse here
Lyrics to second verse here
Lyrics to second verse here
Lyrics to second verse here
Chorus
*Bridge (if any)
Chorus
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SONG FEEDBACK GUIDE
SONG FEEDBACK AT A CHAPTER MEETING
GOALS
It is important to know the songwriter's specific goal for the song they submit for feedback. Giving feedback to members helps them assess where they are in their writing process and gives them advice on ways they can re-arrange or change elements in their songs so they can reach their specific songwriting goals.
PERSONAL
When the goal of the song is purely for personal enjoyment, therapy, gratification, etc. and not for commercial application, the feedback provided is much different than the feedback that would be given for a song written for commercial success.
While general songwriting rules still apply (Do the lyrics tie together well throughout the song, is there a clear story line, does the melody match the mood of the song, etc.), feedback is much more subjective with songs solely "written for the heart."
In these instances, ask the writer how they like the song. Did the song meet their need when they sat down to write it? Keep in mind that the feedback you give requires knowing the difference and intention between songs that are "written for the heart" and "written for radio."
BALANCING HONEST FEEDBACK WITH ENCOURAGEMENT
When providing honest, quality song feedback, it is essential to remember that feedback is an opinion and there is no need knit pick and call attention over every thing that you believe might be "wrong" with the song. There are elements in every song worthy of praise (a character in the song, a good line, an intricate melody, etc.) Beginning song feedback with a positive comment, then moving to the more constructive assessments, and ending with an encouraging statement can bolster your feedback.
SYNC PLACEMENT
If a songwriter's goal is to have their song placed for sync, film and tv, your song feedback will look different. Songs for sync are typically more open and vague lyrically so that it's not focused on specifics and can reach and be applied to larger audiences/scenes. It is important to note that songs submitted for sync are typically already produced as a full demo.
THE MARKETPLACE
Familiarity with the marketplace can help deliver advice based on the current standard during song feedback. For example, commercial radio still brings in some of the most significant revenue in the music industry, so knowing what is on the radio helps to provide great feedback to a songwriter whose goal is to have commercial success, including genres you would not typically listen to—trends in music change. Successful professional songwriters in all genres who have managed to have longevity have experienced success because they understand the value of being aware of current and foreseeing future trends.
SONGS ARE SUBJECTIVE
Songwriting is subjective. One person's feedback will be different from another person's feedback. If you keep hearing the same suggestion, consider what was mentioned and experiment to see if the changes help to elevate the song. The most significant difference in professional songwriters and those trying to get to that level is the ability to edit their material. It is essential to know when to let go of an idea and when to spend time working on it. Your opportunities for commercial success will be more proportionate if you are willing to receive feedback and discern your song's value. Alan Shamblin and Tom Douglas worked patiently on "The House That Built Me" for years. There were elements from the first co-write on that song that deserved hard work and time. And they knew that. The final version was vastly different from its starting point and SO worth the time and effort put into not rushing it.
THE IDEA
The music industry will respond to a great idea or song concept they have yet to hear. A big challenge for songwriters is continuing to write current songs with commercial value that are original. An example of an original idea was NSAI's 2013 Song of the Year, "I Drive Your Truck." While there were many notable songs about military service and loss in the history of country music, Jessi Alexander, Connie Harrington, and Jimmy Yeary, uniquely approached the expression of grief and saw radio success.
GENRE
Genre varies when it comes to song feedback. When giving feedback, it's important to be familiar with all genres, so you can adjust your advice to cater to the marketplace of each. For example, the same feedback you would give on a Rock song may not be the same applied to a Gospel song. You want to provide valuable input for the songwriter that applies to their specific goals and sound.
LYRIC
Be intentional. If the song tells a story, refrain from using filler words just to get to the following line. Instead write lines that are in alignment towards the hook, set the verses up to paint the picture and set the hook up for a strong delivery.
MELODY
A common mistake in songwriting is when the mood of the melody does not match the emotion the songwriter is trying to portray or lacks in range or uniqueness. Try having the songwriter sing or talk through their vision for the melody and help guide them where you can. Also, if you notice that the lyrics are there but maybe the melody isn't, suggest co-writing.
Excellent advice in finding potential co-writers is to find songwriters with an opposite strength than you so that your strength and talents complement each other. (Example: your strength is lyric, so it would be ideal to find a co-writer whose strength is melody and vice versa,)
INSTRUMENTATION
Instrumentation can be essential, depending on the song. Songs talk to you. You don't want to go overboard with too many instruments/sounds and distract from the emotion and lyrics of the song. You want the music to match the sentiment and overall feel of the song.
DEMO
Knowing when to demo varies depending on genre, melody, and what the goals are with the song. Speaking with an industry professional or NSAI member representative can help you evaluate your songwriting level and determine the next steps.
HAVE FUN AND SUPPORT YOUR FELLOW SONGWRITER
ALWAYS be kind and balance honest advice/feedback with encouragement. Listening to songs is fun! There is always something positive to be said! Remember that no one is an expert, music is subjective, and we're all here to help each other make great music!
- VENUE REQUEST
FORMS
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VISITOR FEE
Guests are welcome, free or charge, to attend two Local Chapter Meetings. After the second visit, they have the option to become an NSAI member or if they do not want to join but would like to continue attending meetings, they will be charged a $15 visitor fee, per visit.
To process visitor payments, please have them follow the link below before attending your Local Chapter Meeting. They will need to select the Chapter they are attending from the drop-down menu in order for the funds to be accredited to your Chapter Bank Account.
Please click HERE to process visitor payments.
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CHAPTER ATTENDANCE & SONG SUBMISSION WEBFORMS
Each Coordinator was emailed a “New Coordinator Kit 2024” email that included your specific Chapter’s link, along with all of your Chapters additional information.
Your Chapter’s Active Coordinator Kit can also be found directly on Coordinator Central.
Your Active Coordinator Kit will contain your Chapter Attendance Webform and Song Submission Webform.
Moving forward, the coordinator will be responsible for signing in every attendee (member and non-member) at the beginning of the meeting and sending out the Song Submission Webform to the chapter ahead of time.
Using your Chapter’s Webform, keeps consistent record of your Chapters Attendance and now, all you will need to do is submit your "Chapter Attendance Webform" at the end of your meeting.
In order to establish and maintain affiliation with NSAI, the Volunteer Chapter Coordinator must comply with all discussed policies, as well as all other guidelines and regulations periodically adopted by NSAI. Complete details on implementation and execution are covered in detail within the NSAI Coordinator Agreement located below.
Please click HERE to review and reference the Coordinator Training Power Point.
POLICIES, MATERIALS & PROCEDURES
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Solicitation and Distribution
NSAI does not condone the solicitation and or distribution of contact information from our members to any 3rd party, regardless of organization, business, or person without first receiving proper approval from NSAI Headquarters. Furthermore, as a public representative and appointed leader within our organization, it is improper to solicit that information for people outside of our organization that could potentially offer competitive services thus depreciating our organization and your role within it. If you ever have any questions about this policy, please contact the NSAI Director of Chapters: Amanda Flynn Phillips | [email protected]
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Harassment Policy
The Nashville Songwriters Association International (“NSAI”) has adopted this policy (the “Policy”) in an effort to provide an environment free of harassment and discrimination for its employees, contract employees, associates, board members, volunteers, and other affiliates (each an “NSAI Affiliate”). This Policy provides a means of addressing occurrences of harassment and discrimination occurring on the NSAI premises and at NSAI functions, events and facilities. NSAI will not tolerate any form of harassment, discrimination, or discriminatory behavior based upon any individual’s race, color, religious affiliation, gender, age, sexual orientation, national origin, disability, marital status, veteran’s status or other characteristic or trait that is recognized and protected under the laws of the United States. Any NSAI Affiliate who is found to be in violation of this Policy will be subject to corrective action as more particularly set forth herein. If you ever have any questions or would like to see further details about this policy contact the NSAI Director of Chapters, Amanda Flynn Phillips | [email protected]
nsai_chapter_coordinator_agreement_2023.pdf
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Membership Discount for Guest Chapter Attendees
As the Coordinator’s leading Chapter meetings, please apply the following:
Invite/remind guests that when they join NSAI, they will receive the full benefits and services included with an NSAI membership.
What to do once the guest decides they would like to join:
- Guide them through the process of signing up on the NSAI Website
- When prompted with "How did you hear about NSAI?" make sure they select your Chapter from the drop-down menu.
- For every new member who selects your Chapter, a $20 referral reward is applied towards your Chapter Bank.
- Before payment, they will need to enter the Discount Code: CHAPTER24 for a $25 registration fee discount.
- Voila! They save $25. Your Chapter Bank makes $20, and you’ve gained another songwriter, collaborator, friend, and member to your creative community!
OFFICIAL PRESS KIT FOR CHAPTERS
We have created a dedicated discussion area exclusively for Coordinators! It's the perfect place to chat, share ideas and provide feedback on events, lesson plans, and Chapter activities, as well as connect with other Coordinators!